Module 03 · Primary Ordering
Distributors order 24x7. SAP knows instantly.
Dual-channel order booking with a live product master, a multi-tier pricing engine and credit validation — creating a real SAP sales order without a single manual entry.
- 24x7 order booking
- Credit checked before the order
- Invoice and LR tracking
Ordering channels
Two ways in, one order pipeline
The sales officer at the counter and the distributor at midnight put their orders through exactly the same validation.
Option 1 · Sales team booking
Sales officers and territory managers create primary orders on behalf of distributors during counter visits.
- Select a distributor from the mapped territory list
- Check credit limit and outstanding balance live
- Instant transmission to SAP with zero manual entry
Option 2 · Distributor self-ordering
Distributors order independently, 24x7, from a dedicated mobile app or web portal.
- Browse the live product catalogue, pricing and active schemes
- Place an order without waiting for a rep visit
- Drastically shorter order processing cycle time
What changes
The order desk, minus the order desk
Each of these is a delay or an error that exists only because the order passes through someone retyping it.
Primary orders entered by hand, adding delay, pricing errors and back-office load.
Validated orders create an official SAP sales order number in real time, without human intervention.
Credit limits and overdue balances discovered after the order is already in.
Distributor category, sanctioned versus available credit and ageing checked before the order is created.
Price lists and catalogues drifting out of date between circulars.
A direct SAP feed keeps part number, pack size, MRP, distributor price and GST identical to the ERP.
No sight of a dispatch until the vehicle turns up.
Transporter name, vehicle number, LR number and expected delivery date visible the moment they exist.
Zero catalogue discrepancy.
The app does not hold a copy of the price list. It reads the one SAP holds.
Validation
Checked before it reaches SAP
Two lookups run before an order can be created, both straight out of the ERP.
Customer master pre-check
Every credit parameter validated from SAP before the order exists.
- Assigned distributor category (Cat A / B / C / OEM)
- Sanctioned credit limit versus available credit
- Overdue outstanding balance and ageing analysis
- Pending and in-process order status
Live product master sync
A direct SAP feed, so the catalogue in the app is the catalogue in the ERP.
- Part number, description and category
- Pack size, unit of measure and product images
- Applicable MRP, distributor price and GST
- Plant stock availability flag
Pricing engine
Complex pricing, calculated not negotiated
The arithmetic that used to live in a spreadsheet on somebody’s desktop.
Category pricing
Automatic retrieval of base price, dealer price and special rates based on your distributor classifications.
Multi-tier discounts
Trade discounts, volume breaks, scheme discounts, cash discounts and promotional offers applied dynamically.
Order validation
Minimum order quantity, active product verification and credit block all checked before the SAP push.
SAP document sync
Bidirectional, all the way to the ledger
The order is only the start of the conversation with SAP. Everything the distributor needs afterwards comes back the same way.
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01
Sales order creation
A validated order generates an official SAP sales order number in real time, without human intervention.
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02
Invoices and notes
Invoice PDFs, debit notes and credit notes synchronise directly into the distributor app.
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03
Dispatch and LR tracking
Transporter name, vehicle number, LR number and expected delivery date are visible instantly.
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04
Outstanding balance
Real-time updates on outstanding accounts, payment receipts and ageing balance.
ERP compatibility
SAP today, and whatever you run tomorrow
The integration on this page is described against SAP because that is what is running in production. The connector layer is not SAP-specific.
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SAP
Bidirectional sync: sales order number created in real time, with invoices, credit and debit notes, dispatch and LR tracking coming back.
Live in production -
Microsoft Dynamics
Dynamics 365 Business Central and Finance & Operations, over the standard OData and API layer.
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Oracle
Oracle ERP Cloud and E-Business Suite, against your existing item and customer masters.
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Tally
For distributors keeping their books in Tally Prime or ERP 9, so secondary sales reconcile without a spreadsheet.
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Other ERPs
Any platform that can expose an API or a scheduled file exchange — mapped to your part numbers, categories and pricing rules.
Running something else?
The connector layer is mapped to your master data, not to a fixed schema — REST, SOAP or scheduled file exchange. Tell us what you run and we will confirm the integration path.
Ready for rollout
Place an order and watch it land in SAP
Credit check, pricing, sales order creation and dispatch tracking — on your distributor categories and your part numbers.
No licensing fee for QR generation. Migration and onboarding handled by our team.
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30-minute session
Focused on what you plan to roll out
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Your data, your demo
Your part numbers, not samples
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Expert guidance
Answers from channel veterans